About BBBS of NYC

For over 110 years, Big Brothers Big Sisters of New York City (BBBS of NYC) has been supporting New York City's youth, providing them with the support and guidance of a one-to-one mentorship, which is overseen by the agency's team of program managers. Since 1904, BBBS of NYC has remained committed to serving children and youth with impactful mentoring experiences. We reach over 4,000 students every year through partnerships with schools, local organizations, and government agencies.

Together we work towards our vision: that all children achieve success in life. Our mission is to provide children facing adversity in New York City with strong and enduring, professionally supported 1-to-1 mentoring relationships with adults that change their lives for the better, forever. We partner with families, volunteers, organizations and the community to inspire positive change in all.

How to Apply:

Please submit your resume and cover letter with salary requirements to bbbsresume@bigsnyc.org and specify which job you are applying for in the subject line. You must submit a cover letter along with your resume in order to be considered for any of our available positions.

Compensation and Benefits:

• Salary commensurate with experience

• Comprehensive medical, dental, vision and life insurance coverage

• 15 paid vacation days year 1, 20 paid vacation days year 2 and after, 12 sick days, 3 personal days and 11 paid holidays • 403b Retirement employer contribution

• Training and Professional Development opportunities 

Associate Program Manager – Bilingual Spanish/English

TITLE:                       Associate Program Manager – Bilingual Spanish/English​

DEPARTMENT:             Community Based Mentoring

SUMMARY

Big Brothers Big Sisters of NYC seeks service oriented Associate Program Managers (Case Managers) to join our proven evidenced-based, community-based mentoring program. Associate Program Managers are responsible for facilitating high quality, high impact relationships between mentor-mentee pairs.  The ideal candidate has case management experience and is a dynamic communicator with a desire to learn more about how mentoring has the power to change lives. Responsibilities include supporting mentoring relationships between adult volunteers and youth; advising mentors, mentees and parents through on-going support and supervision; facilitating group activities that promote stronger mentoring relationships and support youth goal achievement; providing resources and referrals to youth, volunteers, and parents; and conducting intake interviews and assessments of youth applying to the program.   

RESPONSIBILITIES:

  • Supervise a caseload of clients and volunteers to achieve mutually successful mentoring experiences.
  • Provide on-going in person and phone supervision and support to mentors, mentees and parents.
  • Maintain professional records of all supervision contacts.  Monitor closely for safety, program compliance, goal achievement and program satisfaction; immediately address and resolve issues that may arise.
  • Regularly evaluate youth clients based on agency guidelines and specific program goals to assess outcomes.
  • Lead educational and recreational group activities and/or special projects for mentoring pairs and parents based on emerging needs.
  • Act as advocate for youth and families including information and referral, crisis intervention, and short term counseling.
  • Conduct client and parent psychosocial interviews, write assessments and collect supporting information from collaborating agencies, schools, etc. to determine disposition based on eligibility, needs, goals, and/or acceptance for agency services.
  • Conduct outreach presentations to external community agencies for appropriate client referrals.
  • Identify and communicate qualitative and quantitative success within the organization. 
  • Perform other agency and program related duties as needed.

QUALIFICATIONS:

  • Education: Bachelor’s Degree Required
  • Experience: 2 years’ experience working with youth preferred; case management experience preferred
  • Commitment to helping children achieve success in life
  • Strong interpersonal skills and ability to communicate verbally and in writing to individuals and groups
  • Ability to provide effective interviewing, assessment and case management skills
  • Ability to comply with applicable child safety requirements
  • Ability to promote an inclusive, welcoming, and respectful mentoring environment that embraces diversity
  • Excellent organizational skills, ability to manage caseloads and effectively work with clients
  • Must be proficient in MS Office: Word, Excel, & Outlook
  • Bilingual English/Spanish a plus                                                                

How to apply: Please send resume and cover letter to bbbsresume@bigsnyc.org. Resumes submitted without a cover letter will not be reviewed. Please include “Associate Program Manager" in the subject line.

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Grants Manager

TITLE:                                Grants Manager

DEPARTMENT:                  Development

REPORTS TO:                   Chief Development Officer    

QUALIFICATIONS:

Education:       Bachelor’s Degree

Experience:     At least five to seven years demonstrated success in writing proposals and reports to government agencies, foundations, and corporations. Record of achievement in securing program-specific and unrestricted funds from government agencies and foundations. Familiarity with government contracting process and various funding streams (federal, state, and city).

SUMMARY:

Reporting to the Chief Development Officer, the Grants Manager will be instrumental in all aspects of institutional fundraising including: identifying and researching prospective funders.  The Grants Manager will also manage the complete grant cycle process: write high quality grant applications and proposals including budgets and prepare other materials as needed: reports, letters of intent, program briefs, etc.; manage submission process and follow-up. The Grants Manager will also review government requests for proposals (RFPs) for possible application by BBBS of NYC. 

 

REQUIREMENTS:

  • Enthusiastic, with an understanding of and commitment to the mission of BBBS of NYC.
  • Comfortable working independently and as part of a team to complete assignments.
  • Able to multi-task, prioritize work and be attentive to detail in a fast-paced environment.
  • Reliable, flexible, with sound judgment and good teamwork skills.
  • Thorough and alert in order to meet high standards for accuracy.
  • Discriminating in exercising judgment with regard to confidential information.
  • Excellent organizational and research skills are essential. Must possess solid writing, editing, and proofreading skills to ensure the submission of professional, quality proposals and reports.
  • Ability to easily change writing styles to fit the audience and voice of the piece. 
  • A professional self-starter with a ‘can do' attitude, energetic, and hard-working.
  • Ability to handle multiple proposals simultaneously under tight deadlines and fast-paced environment.
  • Is an excellent writer and relationship builder and can identify and speak to funder interests.
  • Demonstrates strong project management skills and the capacity to both plan work in advance and respond to timely new opportunities that may arise.
  • Superior writing and prospect research skills, with a proven track record of success.
  • Strong time-management skills and ability to work efficiently and effectively in a deadline-driven, fast-paced environment
  • Knowledge of the New York City philanthropic community.
  • Excellent computer skills: proficiency with Microsoft Word, Excel and PowerPoint is required; experience with Raiser’s Edge database is preferred

RESPONSIBILITIES:

  • Identify and research new government grant opportunities and foundation prospects.
  • Retain and grow existing portfolio of foundation and government partnerships; steward and solicit prospects to secure new funding.
  • Stay informed of current issues in mentoring, youth services and funding.
  • Develop a good working understanding of various BBBS of NYC program areas and their goals.
  • Write, research, draft, edit, track, proposals as per their guidelines and deadlines.
  • Supervise the Grants Associate
  • Oversee preparation of supporting documents for grant applications and ensure team has compiled application packages to include documents such as budget forms, budget justifications, job descriptions, and other required forms.
  • Collaborate with team on government official, staff relations and City Council grant requests.
  • Oversee acknowledgement and recognition of gifts.
  • Tracking proposals and grant deadlines.
  • Maintain database records in addition to thorough and complete files.
  • Perform other duties as assigned.
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Receptionist

TITLE:                          Receptionist

DEPARTMENT:           Operations

 

REQUIREMENTS:

Education: BA Degree preferred

Experience: 1-2 years related experience

Skills: Professional with an outgoing personality, knowledge of phone systems, organization skills with ability to multi-task, knowledge of building procedures. Ability to deliver professional customer service and speak effectively to diverse constituents. MS Office (Outlook, Word, Excel Required)

 

QUALIFICATIONS:

  •  Strong interpersonal, communication (oral and written), organizational, and problem-solving skills
  •  Detailed-oriented and have the ability to manage multiple projects and tasks simultaneously
  •  Excellent computer skills, including, Excel, Word, and Outlook
  •  Self-motivated and can maintain projects on their own and thrives in a fast paced environment
  •  Enthusiastic about working in and with diverse communities
  •  Have a very high level of personal and professional integrity and trustworthiness
  •  Ability to maintain composure, be flexible, exercise discretion and make sound professional judgment
  •  Ability to work with people at all levels; openly engaging, energetic and diplomatic personality
  •  Team player with a positive attitude

 

RESPONSIBILITIES:

  • Schedule Monday to Friday: 12:30 noon to 8:30 pm and ability to work flexible hours, mornings and weekends with a rotating shift when needed
  • Greet and screen all clients and visitors
  • Answer, screen and direct incoming calls to appropriate staff
  • Receive, sort and disseminate incoming mail
  • Coordinate the pick-up and delivery of packages (FedEx, UPS, etc.)
  • Ensure reception area, conference rooms, kids room and kitchen area is kept welcoming and tidy
  • Break down and clean conference rooms after meetings as needed
  • Provide clerical and administrative support to departments as needed
  • Operate and refill postage machine; stamp, and process all outgoing mail
  • Reserve and confirm conference room for staff usage for meetings and events
  • Collect necessary background paperwork and supporting documentation from candidates
  • Ability to lift and move items weighing up to 50 lbs.
  • Assist other departments with mailings, etc. (Supervisor approval required)
  • Other duties as assigned

 

How to apply: Please send resume, cover letter and salary requirement to bbbsresume@bigsnyc.org. Resumes submitted without a cover letter will not be reviewed. Please include "Receptionist" in the subject line.

Big Brothers Big Sisters of NYC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability with respect to employment opportunities. EO/AA Employer. No phone calls please.

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Administrative Assistant - Center for Excellence

 

TITLE:                Administrative Assistant

DEPARTMENT:      Center for Excellence

REPORTS TO:         Associate Director

QUALIFICATIONS:

Education: BA preferred

Experience: 1-2 years administrative experience: clerical, data entry and customer service

Skills: Organized, friendly phone demeanor, detail- oriented, and personable. Microsoft Applications (Outlook, Word, and Excel) and experience with databases. Able to handle multiple priorities and deadlines.

DESCRIPTION: Responsible for all aspects of background check processing. Able to assist in all administrative duties of the Center for Excellence Department.

RESPONSIBILITIES:

  • Collect and process NBI forms and International background checks for volunteers to be accepted upon receipt
  • Ensure all background check materials are complete. Follow up with volunteer applicants as needed.
  • Print and file all returned NBI and International results
  • Assist Associate Director with Volunteer Rescreening
  • Schedule potential volunteers for Volunteer Training and manage training calendar
  • Collaborate with Volunteer Care Coordinator and Intake Specialist to complete volunteer files in a timely manner
  • General administrative duties such as filing, copying, and faxing
  • Other duties as needed

 

 

HOW TO APPLY:

Please submit your resume and cover letter to bbbsresume@bigsnyc.org . In the subject please put "Administrative Assistant-CFE". Resumes submitted without a cover letter will NOT be reviewed. No phone calls please.

 

Big Brothers Big Sisters of NYC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability with respect to employment opportunities. EEO/AA Employer

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Special Events Intern Opportunity

Special Events Intern Opportunity

Big Brothers Big Sisters of NYC (BBBS of NYC)

About BBBS of NYC: Big Brothers Big Sisters of NYC is the nation’s oldest and New York City’s largest youth mentoring organization, and has served as a model for one-to-one mentoring across the nation since 1904. Our mission is to provide children facing adversity in NYC with strong and enduring, professionally supported 1 to 1 mentoring relationships with adults that change their lives for the better, forever. We partner with families, volunteers, organizations and the community to inspire positive change in all.

Primary Purpose: Joining BBBS of NYC as the Special Events Intern is a great opportunity to gain valuable non-profit event planning experience. As a member of the events team, the intern will have the opportunity to play a key role in event production and engagement strategy on amazing events such as a GridIron Games at MetLife Stadium, ping pong tournament, casino night, gala, cocktail receptions, and 5K run/walk.

At the end of this internship, the Special Events Intern will have working knowledge of key event skills, including developing production timelines, planning processes, budgeting, and community outreach which he/she will be able to translate into future career opportunities.

The Special Events Intern reports to the Director of Special Events. The ideal candidate will be someone who is looking to gain college credit for their work. The intern will receive necessary training and staff supervision. We require a commitment of 14-21 hours/week from September - December 2017.

 

DUTIES:

· Assist with event logistics and work closely with Director of Special Events and Senior Special Events Manager

· Have a key role in providing research for outreach and record keeping for donor and volunteer engagement

· Provide integral support to event sponsors to coordinate collateral fulfillment

· Assist with research and outreach for in-kind donations

· Be involved with creative brainstorming on how best to utilize and capitalize on social media platforms

· Provide administrative support and perform other job-related duties as assigned

 

KNOWLEDGE, SKILLS AND EXPERIENCE:

·         Previous event planning and fundraising experience a plus, not a must

·         Superior organizational and communication skills

·         Strong attention to detail and a demonstrated ability to take initiative

·         Excellent public relations and customer service skills in dealing with internal and external       constituents

·         Must enjoy working as a member of a team with an attitude of "pitch-in", and "no-job-is-too-small", on multiple projects and handle pressure with grace

·         Proficient in Microsoft Office applications and strong internet skills required

·         Raiser's Edge and Convio experience a plus, not a must

WORKING ENVIRONMENT:

Standard office setting. Some heavy lifting (30lbs) required. Evening and weekend work required around event dates.

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VP of Philanthropy

TITLE:                          VP of Philanthropy

DEPARTMENT:                  Development

CLASSIFICATION:              Exempt

REPORTS TO:                   Chief Development Officer      

 

QUALIFICATIONS:

  • Bachelor’s degree required
  • Minimum of five years of relevant experience with a demonstrated track record of securing high level institutional support.
  • Candidate must demonstrate exceptional interpersonal, organizational, oral communication and written communication skills

                                     

SUMMARY: 

The VP of Philanthropy will report to the Chief Development Officer and lead efforts to secure foundation and government support for the leading mentoring organization in the country.

 

RESPONSIBILITIES:

  • Retain and grow existing portfolio of foundation and government partnerships; steward and solicit prospects to secure and grow new funding.
  • Manage complete grant cycle process: write high quality grant applications and proposals including budgets and prepare other materials as needed: reports, letters of intent, program briefs, etc.; manage submission process and follow-up.
  • Prospect research and identification:
  • Developing a regularly updated list of institutional funding prospects for circulation to the Board of Trustees for contact identification.
  • Tracking, developing strategies, preparing submissions and follow-up on all contacts resulting from the Board list.
  • Acknowledgement and recognition of gifts. 
  • Supervises Grants Associate.
  • Assist with other Development Department activities as assigned.

 

REQUIREMENTS:

  • Superior writing and prospect research skills, with a proven track record of success
  • Strong time-management skills and ability to work efficiently and effectively in a deadline-driven, fast-paced environment
  • Knowledge of the New York City philanthropic community.
  • Excellent computer skills: proficiency with Microsoft Word, Excel and PowerPoint is required; experience with Raiser’s Edge database is preferred

 

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Case Manager, Part-time

TITLE:                      Case Manager, Part-time

DEPARTMENT:        Community Based Mentoring

REPORTS TO:          Associate Director

QUALIFICATIONS:         

Education:                   BA required

Experience:                 2 years of social work and case management experience preferred

Skills:                           Experience working with youth preferred, case notes, computer knowledge, organizational skills and writing ability; ability to manage programs and effectively work with clients.

Language:                   Bilingual English/Spanish preferred

RESPONSIBILITIES:

  • Provide on-going supervision and support for mentoring matches.  Monitor one-to-one matches by phone; maintain professional records of all case supervision contacts.  Monitor closely for clinical and safety issues that may arise.
  • Regularly evaluate matched clients based on agency guidelines and specific program goals to assess outcomes.
  • Act as client advocate for youth and families including information and referral, crisis intervention, and short term counseling.
  • Perform other agency and program related duties as needed.
  • Report to supervisor on program progress and professional performance.
  • Supervise a caseload of clients and volunteers.

 

HOW TO APPLY:

 

Please submit your resume and cover letter to bbbsresume@bigsnyc.org. Please include “Case Manager- Part-time" in the subject line. Applications without a cover letter will NOT be reviewed. EOE/AA Employer. No phone calls please.

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Big Brothers Big Sisters of NYC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability with respect to employment opportunities.EO/AA Employer. No phone calls please.